Time Due by Approvers
Time Due for Approvers
|PAYROLL OFFICE HOURS|
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|University Holiday Calendar (Offices Closed)|
Beginning November 13, 2015, employees who receive paper checks are able to view the location of their checks in our new Check Database. This page requires logging in with your ULID and Password and it will display your recent physical checks and their current locations.
Please review your pay advice to determine method of payment. For instructions on viewing your pay advice, visit our "Pay Advice" page for assistance.
As foreign nationals are returning to campuses, we have received many emails from GTP Primary Contacts and foreign nationals inquiring about the status of federal income tax refunds. The IRS has been most difficult this year processing tax refunds for foreign nationals. Early in the filing year, the IRS released a statement that foreign nationals should plan to wait six months for refunds to be received. We started to notice the IRS beginning to provide partial refunds; however, the IRS deviated from protocol by not including or sending shortly thereafter a reconciliation between the amount of the refund received and the refund shown on the return. When the foreign nationals, based on the recommendation of the GTP Support Center, requested a reconciliation between the amount of the refund received and the amount shown on the tax return for the refund, the IRS responded that additional time was necessary to refund income tax withholding reported on Form 1042-S...
On August 27, Sara Mercer posted the following new information for you in Information, Communication and Exchange ("ICE") - if you have not been reviewing ICE, we suggest that you take advantage of that important tool for you:
"Many foreign nationals have only received partial federal tax refunds to date. Generally, when the IRS refunds an amount different from the amount shown on the federal income tax return a letter is sent within a couple of weeks explaining the difference. The IRS has been silent on what caused the difference in the amount refunded vs the amount shown as a refund on the federal income tax return. As a result, many foreign nationals have written the IRS requesting a reconciliation of the amount refunded vs amount shown on the tax return. The IRS recently announced that it is verifying all 2014 Forms 1042-S and that the verification process began June 15, 2015. The IRS has stated that it could take up to six months from this date to complete the verification process. Once completed, the IRS will release tax refunds."
If the foreign student has received no federal tax refund, but has filed a federal tax return indicating a refund is due at least six months ago and nothing is being shown on the IRS website for refund status at www.irs.gov/refunds then the foreign national should send a letter to the IRS. The letter should be sent to the IRS requesting the status of the foreign national's income tax refund. The letter should be sent to the same address as the tax return. The letter should include the foreign national's SSN or ITIN. The foreign national should attach a copy of the originally filed income tax return clearly marked "COPY". The letter should be sent certified return receipt requested to substantiate mailing to the IRS. Also, the foreign national should make a copy of the letter and attachments to retain for his or her tax file. We also provide this same information to foreign nationals when they contact the GTP Support Center directly.
Additionally, a common adjustment to federal income tax refunds by the IRS has been an increase in taxable income by the personal exemption ($3,950.00) when the foreign national has applied for an ITIN and the ITIN has not been assigned or it is not included on the tax return. In this situation, the foreign national must send a letter to the IRS requesting the status of the Form W-7 application for an Individual Taxpayer Identification Number. The letter should be sent following the same guidelines as directed above.
- Information via Arctic International
The 2015 Fall Semester taxable tuition waivers will be processed on employees' November and December paychecks. Employees with taxable tuition waivers would have received an email on November 3, 2015 notifying them that the taxable waivers will be added to their taxable gross income.
The Taxable Graduate Waiver on the employee's pay statement will be denoted in the Earnings Section by the earning code 'Tuition' (TUI).
The taxable tuition waiver amount will be subject to social security tax, and federal and state income tax withholding. Employees will see a decrease in their take home pay due to the taxable tuition waiver.
For additional information, review Frequently Asked Questions.
For additional information please refer to the Graduate Assistantship Handbook, page 12.