Time Due by Approvers
Time Due by Approvers
2013 W-2 forms (Wage and Tax Statements) were mailed on January 19, 2014.
Electronic versions of this form are now available through iPeople Self-Service. Address changes made after January 13, 2014 were not included for the 2013 W-2 mailing.
For those circumstances where an employee has not received their W-2 form in the mail, and cannot access the online portal, to obtain an electronic copy, those employees should submit a W-2 Replacement Request to the Payroll Office.
The Patient Protection and Affordable Care Act (ACA), enacted in 2010, requires that all employers report the value of an employer-sponsored group healthcare plan to all employees enrolled in a healthcare plan during the calendar year. The ACA requirement provides employees useful and comparable consumer information on the cost of their healthcare coverage. The guidance from the IRS reminds employees that the amounts reported are for their information only and does not cause employer-provided healthcare coverage to become taxable.
An employer is not required to issue a Form W-2 solely to report the value of the health care coverage for retirees or other employees or former employees to whom the employer would not otherwise provide a Form W-2.
The following 2014 schedules are available to download and import into Microsoft Outlook. For procedures on how to import CSV file to Outlook, click here.
Each year changes occur to payroll tax calculations due to changes in tax laws, regulations, and other guidance. The 2014 Tax Summary highlights key tax updates affecting employees' payroll tax calculations due to inflation-indexed tax changes and new regulations.
December 5, 2013: Governor Quinn has signed SB 1, the comprehensive pension reform legislation (PA 98-599).
November 25, 2013: 2013 Benefit Summary Statements are available online. Statements are also being mailed to members.
It is time for employees to review their current Form W-4 (Employee's Withholding Allowance Certificate) status for preferred changes in filing status and/or number of allowances needed for tax year 2014. Current tax withholding elections may be easily viewed in the upper-right corner of the pay advice found in iPeople and selecting Self Service-Payroll & Compensation-View Paycheck.
All employees who claimed total exemption from income tax withholding in 2013 must submit a new 2014 Form W-4 by February 15, 2014, to continue to claim exemption from withholding in the new year. After that date, Illinois State University must begin withholding income tax as if the 2014 Form W-4 is not submitted.
International nonresident employees must not fill out a new W-4 or make changes to an existing W-4 without guidance from a tax specialist in the Comptroller's Accounting office. If applicable, treaty benefits need to be renewed each calendar year. For information on contacting or scheduling an appointment with a campus tax specialist, call (309) 438-3106 or e-mail email@example.com.
The following resources may be helpful to employees making withholding decisions: