Paper Forms

Payroll-related forms contain personally-identifiable information (PII). DO NOT send as an attachment to an email.

Payroll-related forms not submitted through iPeople (PeopleSoft) Employee Self-Service requiring signatures must be handwritten. Electronic and digital signatures are not accepted on paper forms. Forms containing a handwritten signature may be submitted to the University Payroll Office via U.S. mail, Campus mail or Secure Form Dropbox.

Where to Send Completed Forms:

Please UPLOAD required forms and documents using our Secure Form Dropbox. Individuals submitting forms and documents for Sprintax TDS may use the Document Exchange within the software application.

Hard-copies may be:

• Mailed to Illinois State University, University Payroll Office, Campus Box 0580, Normal, Illinois 61790-0580.
• Delivered to the University Payroll Office, 239 Suite E, College Place Uptown, 100 S. Fell Avenue, Normal, Illinois 61790-0580. Office hours are 8:00 a.m. to 4:30 p.m., Monday to Friday.

University

• Direct Deposit - Enroll in Payroll Direct Deposit
• Replacement Pay Advice - Request to create a replacement Pay Advice
• 12-Month Election - Elect/Revoke 12-Month Optional Payment Plan
• Affidavit of Lost or Stolen Check Re-issue a lost or stolen check
• ISU Foundation Contribution - Online authorization for payroll deduction to support Illinois State University.
• Deduction Authorization Form - Authorize a Payroll Deduction
• Deduction Cancellation Form - Cancel an existing, non-mandated deduction
• W-2 Replacement Form - Request a prior year W-2 replacement
• 1095-C Replacement Form - Request a prior year 1095-C replacement
• Mailed Paycheck Form - Request to have a paycheck mailed via USPS
• Taxable Benefit Reporting Form - This form is used by Illinois State University departments to report various reportable and taxable benefits provided to employees, such as: Gifts, Prizes, Awards, Lodging, Spouse/Family Travel, or any other Miscellaneous benefits. The University Payroll Office will review and process information for tax withholding and W-2 reporting.

State

• IL-W-4 - Employee's Illinois Withholding Allowance Certificate
• IL-W-5-NR - Certificate of Non-Residence in Illinois
• IA-W-4 - Employee's Iowa Withholding Allowance Certificate

Federal

• W-4 - Employee's Withholding Allowance Certificate
• W-4SP - Certificado de Subsidio de Retención del Empleado
• N1392 - Supplemental Form W-4 Instructions for Nonresident Aliens
• W-8BEN - Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding
• 8233 - Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual
• W-9 - Request for Taxpayer Identification Number and Certification
• IRS Graduate Level Tuition Waiver Memo - Memorandum concerning the taxable nature of graduate level tuition waivers.
• Supplemental Withholding Rate Election Form - Authorize utilization of the Supplemental Federal Income Tax Rate