Wage and Tax Statements, Forms W-2, are sent to all employees each January for salary, wage, and other payments processed through the payroll system during the prior calendar year. All active employees will receive Form W-2s by January 31. Form W-2s for inactive employees will be mailed to the most current address on file no earlier than January 1.
Box | Title | Description | |
---|---|---|---|
a |
Truncated TINs |
SSNs may be truncated with the first five digits of the nine-digit number replaced with asterisks or XXXs on copies B and C. Copy A (filed with the Social Security Administration (SSA) may not be truncated. |
|
b | Employer Federal ID Number | Illinois State University’s EIN | |
c | Employer’s name, address and zip code | Illinois State University Payroll Dept., address and zip code | |
d | Control Number | University Use Only | |
e/f | Employee’s Name, Address, and Zip Code | Employee’s name & address as it appears in Illinois State University’s HR/Payroll records | |
1 | Wages, Tips and Other Compensation | Total gross earnings less all pre-tax deductions | |
2 | Federal Income Tax Withheld | Total amount of federal income taxes withheld | |
3 | Social Security Wages | Taxable Social Security wages calculated by taking total gross earnings and subtracting all pre-tax deductions which fall under IRS code section 125. Maximum Wage Limit CY2019 $132,900 | |
4 | Social Security Taxes Withheld | 6.2% of Box 3-Taxes withheld for Social Security | |
5 | Medicare Wages and Tips | Taxable Medicare wages calculated by taking total gross earnings and subtracting all pre-tax deductions which fall under IRS code section 125. No maximum. | |
6 | Medicare Tax Withheld | 1.45% of Box 5-Taxes withheld for Medicare and 0.09% Additional Medicare on wages in excess of $200,000 | |
7 | Social Security Tips | N/A | |
8 | Allocated Tips | N/A | |
9 | N/A | N/A | |
10 | Dependent Care Benefits | Total Dependent Care benefits reduced from earnings | |
11 | Non-Qualified Plans | N/A | |
12a-d | Code C | Imputed income value of Group-Term Life Insurance. | |
12a-d | Code E | Total 403(b) employee contributions from earnings | |
12a-d | Code G | Total 457(b) deferred compensation plans reduced from earnings | |
12a-d | Code P | Excludable reimbursed moving expenses paid directly to employee(Not included in Boxes 1,3 and 5) | |
12a-d | Code DD | Cost of employer-sponsored health coverage. The amount reported with code DD is not taxable. | |
12a-d | Code EE |
Roth Contribution to 457(b) |
|
12W | Health Savings Account (HSA) |
Employer contributions (including amounts the employee elected to contribute using a section 125 (cafeteria) plan) to your health savings account. |
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13 | Retirement Plan | This box should be checked for employees who are participants in either the staff retirement plan. | |
14 | Other - UB Code Tuition | Taxable fringe benefit value of employer-provided tuition in excess of $5,250 | |
14 | Other - UA Code MCAP | Health Reimbursement (MCAP) benefits reduced from earnings | |
14 | Other – PSL-EE |
FFCRA Sick leave wages subject to the $511 per day limit 1/1/21-3/31-21 |
|
14 | Other – PSL-Fam |
FFCRA Sick leave wages subject to the $200 per day limit 1/1/21-3/31/21 |
|
14 | Other – Pd-FMLA | FFCRA Emergency family leave wages 1/1/21-3/31/21 | |
14 | Other - ARPA-EE | ARPA Sick leave wages subject to the $511 per day limit 4/1/21-9/30/21 | |
14 | Other - ARPA-Fam | ARPA Sick leave wages subject to the $200 per day limit 4/1/21-9/30/21 | |
14 | Other - ARPA-FMLA | ARPA Emergency family leave wages 4/1/21-9/30/21 | |
15 | State | State of Illinois | |
15 | Employer's State ID | Illinois State University’s state ID number | |
16 | State Wages, Tips, etc. | Total gross earnings less all pre-tax deductions | |
17 | State Income Tax | State income taxes withheld | |
18 | Local wages, tips, etc. | N/A | |
19 | Local income tax | N/A | |
20 | Name of Locality | N/A |